TRI-STATE ROSE SOCIETY OF
name of this organization shall be the Tri-State Rose Society of
purpose of this society is to encourage and create interest in the growing of
roses, and to foster a better understanding of their cultivation.
augment this purpose, this non-profit organization shall be an affiliate of the American
membership of this society shall be those who have paid their dues for the
current year or have been designated as honorary members.
person may become a member by paying the current dues.
who fail to pay dues by the March meeting of any year shall be considered as
having dropped their memberships,
Board of Directors may recommend to the society the revocation of the membership
of any person for just cause. The revocation must be
confirmed by a two-thirds (2/3) vote of the members present at a meeting of the
society when a quorum is present.
person may be elected to honorary membership in the society provided a
two-thirds (2/3) majority of the members present and voting affirm such action. Such
election must be preceded by the approval of the Board of Directors and shall
declare whether membership is for a stated term or for life. The
outgoing President shall be granted a one (1) year honorary membership in the
executive officers of the society shall be the President, Vice President,
Secretary, and Treasurer.
Board of Directors of this society shall be the executive officers, the
Immediate Past President, and two (2) Directors.
dues of this society shall be an amount as set by a majority of those present at
a meeting of the society.
shall cover the calendar year from January 1 through December 31 of the same
regular meetings of this society shall be held monthly, with the exception of
December. Unless decided otherwise by a majority vote of
the membership present at a meeting, the November meeting shall be the annual
banquet. The officers for the coming year shall be
installed at the November banquet/meeting.
meetings may be called by the President, by a majority vote of the Board of
Directors, or by a petition to the Board of Directors by ten percent (10%) of
the membership and notice of the special meeting shall be given at least one (1)
week in advance.
business shall be conducted under Robertís Rules of Order as currently
nominating committee shall be appointed by the President in September. Nominations
shall be submitted by the committee and from the floor, and elections shall be
held at the October meeting. Officers and directors
shall be installed at the November banquet/meeting and shall hold office for
twelve months, beginning the following January 1. No
officersí term shall exceed two (2) years consecutively.
term of office for the directors shall be two (2) years. While
a director is not prohibited from future service on the board, no director may
serve more than two (2) consecutive terms. The terms of
office for the directors shall be arranged so that no more than one (1) shall be
elected at any election.
a vacancy occur, the Board of Directors shall fill the vacated office of an
officer or director by appointment. The term of office
of the appointee shall end on the same date as would the term of the officer who
vacated the office.
VIII: DUTIES OF OFFICERS
shall be the duty of all officers and directors to attend the regular meetings
of the society and such board meetings as shall be called.
Board of Directors shall conduct all normal, routine, and necessary business of
the society. Any business involving policy shall be
submitted to the membership of the society for approval.
President shall preside at all meetings of the society
Vice President shall assume the duties of the President in his or her absence. He
or she shall also be program chairman.
Secretary shall record the proceedings of the society and attend to the
correspondence. The Secretary shall keep the minutes of
the regular and board meetings and shall read the same at the subsequent regular
Treasurer shall keep a record of the membership and receive and disburse all
moneys of the society, keeping a record of the same. The
Treasurerís books shall be open to audit at the conclusion of the term of
board shall meet at the call of the chair or upon petition of three (3) board
member wishing to bring an item of business before the society (such as
recommending new awards, changes in awards, etc.) must first submit the item to
the Board of Directors for their consideration, and if approved, submission to
quorum at any regular meeting shall consist of twenty-five (25) members.
quorum at any meeting of the board shall consist of four (4) members of the
X: STANDING COMMITTEES
nominating committee shall be appointed no later than the September meeting. The
committee shall consist of three (3) members. It shall
be the duty of the committee to nominate a slate of officers for the offices
vacant for the coming year and report their nomination at the October meeting.
Section 2. An audit committee shall be appointed to secure an audit of the books of the Treasurer every five (5) years or more often if deemed necessary.
Section 1. Upon recommendations of the Board of Directors, the by-laws may be amended at any regular meeting of the society by a two-thirds (2/3) vote of all members present. The proposed amendment must have been submitted at the previous meeting.