THE TRI-STATE ROSE SOCIETY OF  CHATTANOOGA
By-Laws
  

Provision I: NAME   

Section 1.      The name of this organization shall be the Tri-State Rose Society of  Chattanooga   .   

Provision II:  PURPOSE   

Section 1.    The purpose of this society is to encourage and create interest in the growing of roses, and to foster a better understanding of their cultivation.   

Section 2.    To augment this purpose, this non-profit organization shall be an affiliate of the American Rose Society.   

Provision  III  :  MEMBERSHIP   

Section 1.    The membership of this society shall be those who have paid their dues for the current year or have been designated as honorary members.   

Section 2.      Any person may become a member by paying the current dues.   

Section 3.    Members who fail to pay dues by the March meeting of any year shall be considered as having dropped their memberships,  and  their names shall be stricken from the roll.   

Section 4.    The Board of Directors may recommend to the society the revocation of the membership of any person for just cause.  The revocation must be confirmed by a two-thirds (2/3) vote of the members present at a meeting of the society when a quorum is present.   

Section 5.    A person may be elected to honorary membership in the society provided a two-thirds (2/3) majority of the members present and voting affirm such action.  Such election must be preceded by the approval of the Board of Directors and shall declare whether membership is for a stated term or for life.  The outgoing President shall be granted a one (1) year honorary membership in the society.   

Provision IV:  OFFICERS   

Section 1.    The executive officers of the society shall be the President, Vice President, Secretary, and Treasurer.   

Section 2.    The Board of Directors of this society shall be the executive officers, the Immediate Past President, and two (2) Directors.   

Provision V:  DUES   

Section 1.    The dues of this society shall be an amount as set by a majority of those present at a meeting of the society.   

Section 2.    Dues shall cover the calendar year from January 1 through December 31 of the same year.   

Provision VI:  MEETINGS   

Section 1.    The regular meetings of this society shall be held monthly, with the exception of December.  Unless decided otherwise by a majority vote of the membership present at a meeting, the November meeting shall be the annual banquet.  The officers for the coming year shall be installed at the November banquet/meeting.   

Section 2.    Special meetings may be called by the President, by a majority vote of the Board of Directors, or by a petition to the Board of Directors by ten percent (10%) of the membership and notice of the special meeting shall be given at least one (1) week in advance.   

Section 3.    All business shall be conducted under Robertís Rules of Order as currently revised.   

Provision  VII  :  ELECTIONS   

Section 1.    The nominating committee shall be appointed by the President in September.  Nominations shall be submitted by the committee and from the floor, and elections shall be held at the October meeting.  Officers and directors shall be installed at the November banquet/meeting and shall hold office for twelve months, beginning the following January 1.  No officersí term shall exceed two (2) years consecutively.   

Section 2.    The term of office for the directors shall be two (2) years.  While a director is not prohibited from future service on the board, no director may serve more than two (2) consecutive terms.  The terms of office for the directors shall be arranged so that no more than one (1) shall be elected at any election.   

Section 3.    Should a vacancy occur, the Board of Directors shall fill the vacated office of an officer or director by appointment.  The term of office of the appointee shall end on the same date as would the term of the officer who vacated the office.   

Provision VIII:  DUTIES OF OFFICERS  AND  DIRECTORS   

Section 1.    It shall be the duty of all officers and directors to attend the regular meetings of the society and such board meetings as shall be called.   

Section 2.    The Board of Directors shall conduct all normal, routine, and necessary business of the society.  Any business involving policy shall be submitted to the membership of the society for approval.   

Section 3.    The President shall preside at all meetings of the society  and  of the board  and  shall perform such other duties as are usually associated with that office.  He or she shall be a member of all committees  and  shall appoint such committees as are deemed necessary.   

Section 4.    The Vice President shall assume the duties of the President in his or her absence.  He or she shall also be program chairman.   

Section 5.    The Secretary shall record the proceedings of the society and attend to the correspondence.  The Secretary shall keep the minutes of the regular and board meetings and shall read the same at the subsequent regular meeting.   

Section 6.    The Treasurer shall keep a record of the membership and receive and disburse all moneys of the society, keeping a record of the same.  The Treasurerís books shall be open to audit at the conclusion of the term of office.   

Section 7.    The board shall meet at the call of the chair or upon petition of three (3) board members.   

Section 8.    Any member wishing to bring an item of business before the society (such as recommending new awards, changes in awards, etc.) must first submit the item to the Board of Directors for their consideration, and if approved, submission to the society.   

Provision IX:  QUORUM   

Section 1.    A quorum at any regular meeting shall consist of twenty-five (25) members.   

Section 2.    A quorum at any meeting of the board shall consist of four (4) members of the board.   

Provision X:  STANDING COMMITTEES   

Section 1.    A nominating committee shall be appointed no later than the September meeting.  The committee shall consist of three (3) members.  It shall be the duty of the committee to nominate a slate of officers for the offices vacant for the coming year and report their nomination at the October meeting.   

Section 2.    An audit committee shall be appointed to secure an audit of the books of the Treasurer every five (5) years or more often if deemed necessary.

Provision XI:  AMENDMENTS   

Section 1.    Upon recommendations of the Board of Directors, the by-laws may be amended at any regular meeting of the society by a two-thirds (2/3) vote of all members present.  The proposed amendment must have been submitted at the previous meeting.

 

Revised  April 4, 1988